What is the TEFAP income limit in Kentucky?

185% of the federal poverty guidelines: $29,526 a year for a household of one and $61,050 for four (2026 guidelines). Kentucky's printed table is the official one.

Do clients sign for TEFAP food at every pickup in Kentucky?

No - the State does not require a client signature at every pickup.

TEFAP rules by State / Kentucky

TEFAP Rules for Food Pantries in Kentucky

Q: How long must Kentucky pantries keep TEFAP records?

4 years (3 years from FFY end (monitoring form asks 3 + current)).

Rules verified 2026-10-07 from KY Dept of Agriculture, Division of Food Distribution and food bank publications (sources below) · agency links checked 2026-10-10 · income table recalculated automatically from the 2026 federal poverty guidelines · sources re-checked weekly

In Kentucky, TEFAP (The Emergency Food Assistance Program) is run by KY Dept of Agriculture, Division of Food Distribution. This page sets out what a food pantry or other distribution site has to do: who qualifies, what each household declares, what you record at each visit, how long you keep it, how complaints are handled and what you report. Where Kentucky's own documents disagree, that is said plainly rather than smoothed over.

Kentucky's TEFAP agency and official documents

KY Dept of Agriculture, Division of Food Distribution — the State agency's food distribution page, which covers TEFAP (checked 2026-10-10).

Your food bank's agreement and current forms are the final word on the figures and forms to use.

Who qualifies: the income limit

Household income at or below 185% of the federal poverty guidelines (official table: KY-FD-30.1 Application 2026). Households in these programs qualify without an income test:

free/reduced school meals (backpack / Kids Cafe only)

Household size	Per year	Per month
1	$29,526	$2,461
2	$40,034	$3,336
3	$50,542	$4,212
4	$61,050	$5,088
5	$71,558	$5,963
6	$82,066	$6,839
7	$92,574	$7,715
8	$103,082	$8,590
Each additional person	+$10,508

Computed as 185% of the 2026 HHS poverty guidelines. Your State's printed table is the official one and may round differently or take effect on a different date.

The eligibility declaration

Form: KY-FD-30.1 application + KY-FD-30-FB Commodity Application Register. How often: Not published by the State (or not found in its public documents). Clients self-declare; proof of income is not required.

What to record at each visit

issue date
applicant name
household_size
denial code
rate

Client signature at every pickup: No. Electronic signatures: Not published by the State (or not found in its public documents).

Proxies

authorized representative.

How long to keep records

4 years — 3 years from FFY end (monitoring form asks 3 + current).

Civil rights

Complaints: no local forwarding deadline is published — forward promptly. Anyone may complain, in writing or verbally, without giving a name. Training: at contract signing (~1 July), FD_EFAP_33 signature sheet.

Posted or handed out:

And Justice for All

Reporting

monthly to food bank on status report + KY-FD-27 inventory.

households
inventory
damages
losses
transfers

Storage temperatures

Refrigerated 36–40°F, frozen -10–0°F, dry 50–70°F. Temperature log: daily (KY-FD-8).

Sources

TEFAP in nearby States

TEFAP in Indiana · TEFAP in Ohio · TEFAP in Tennessee · TEFAP in West Virginia · all States

This page describes published State and food bank documents and is not legal advice. Your State agency and your food bank agreement are the final word. See also the federal TEFAP record rule and the free TEFAP readiness checklist.

Keep these records without the paperwork — free for 30 days. PantryPOS records each TEFAP visit (who picked up, household size, eligibility basis, signature where your State wants one), keeps every eligibility declaration, reconciles TEFAP stock by lot, logs civil-rights complaints and training, and shows your State's rules on screen. Every feature, no card — $39/month per site after the trial.

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