Free SB 1383 food recovery log

A monthly record with the fields California’s SB 1383 regulations list for food recovery organizations and services (14 CCR §18991.5). Enter your contacts and each pickup, and it totals pounds per generator for the month. Print it, save it as a PDF, or download a CSV for Excel or Google Sheets. No sign-up; nothing is sent anywhere — it runs in your browser.

Your organization

Organization name

You are a… Food recovery organization (receives and distributes) Food recovery service (collects and transports)

Month

Extra blank rows on the printout

Contacts

One row for each commercial edible food generator you have an agreement with, each food recovery service that brings you food, and (if you are a service) each food recovery organization you deliver to. §18991.5 asks for name, address and contact information.

Type	Name	Address	Contact person	Phone / email	Tier	Agreement on file

Add contact

Pickups and deliveries this month

One row per pickup or drop-off, in pounds. Pick the generator from your contacts (add it above first). The monthly total per generator is what §18991.5 requires; per-pickup rows are how you get it right.

Date	Generator	Brought by (food recovery service)	Food type	Pounds received	Delivered to (organization)	Pounds delivered	Initials

Add row

What the regulation asks for

14 CCR §18991.5(a) applies to a food recovery organization or service “that has established a contract or written agreement to collect or receive edible food directly from commercial edible food generators.”

• A food recovery organization records each generator’s name, address and contact information; “the quantity in pounds of edible food received from each commercial edible food generator per month”; and the name, address and contact information of each food recovery service it receives food from.
• A food recovery service records each generator’s contacts; pounds collected from each generator per month; “the quantity in pounds of edible food transported to each food recovery organization per month”; and the contacts of each organization it delivers to.
• Yearly report: under §18994.2(h)(2)(A) your city or county must require you to report the pounds you recovered in the previous calendar year. The month totals on this log add up to it; the deadline and form are local.

Food type, tier, “agreement on file” and initials are optional extras, not state requirements. The regulation does not state a retention period; your jurisdiction may. Full explanation and sources: SB 1383 food recovery recordkeeping; what the generator agreement covers: edible food recovery agreements. CalRecycle also offers an optional Excel recordkeeping tool.

When a monthly sheet stops being enough

Paper and spreadsheets work until there are a dozen stores and a year of pickups to total. PantryPOS keeps your donors (name, address, phone, email) and logs every pickup on its Receive screen by donor and weight, with category and delivery temperature, then exports any month or year of receiving as a CSV you can total by donor. It does not file the SB 1383 report for you. $39 a month per location, free 30-day trial, no card. Start a free trial

This tool is free and unrestricted. Field list from 14 CCR §18991.5 and §18994.2(h)(2)(A) as published by CalRecycle (final regulation text), checked October 10, 2026. Not legal advice; confirm requirements with your jurisdiction.